For growing companies that lose knowledge when people leave.
When your best person leaves, their knowledge leaves with them.
askSOPia captures how your organisation actually works — the decisions, processes, and context your team depends on — before the next resignation forces you to find out what's missing.
Built With Industry Leaders
Developed in partnership with companies who needed it most.
We co-developed askSOPia with organisations across tax advisory, manufacturing, and healthcare — solving real knowledge challenges in real environments.
JRN Steuerberater
Co-developed knowledge capture methodologies for tax advisory. One Sprint session structured 45 documents in a single hour.
Easicomp
Pioneered video-based knowledge extraction for the factory floor. Workers demo processes on camera, askSOPia turns them into SOPs.
Radiologie Rhein Nahe
Adapted askSOPia for healthcare. Administrative SOPs captured and structured, optimising operations regardless of staff changes.
The Hidden Cost
Every week, your company loses knowledge it can't get back.
It's not dramatic. It's slow, invisible, and compounding.
Decisions get re-debated every quarter
The reasoning behind past decisions leaves with the people who made them. Leadership burns bandwidth re-litigating settled questions instead of moving the company forward.
One resignation resets your progress
The context behind daily execution leaves with your head of operations. Their successor inherits the role without the shortcuts, relationships, or escalation paths.
Consistency breaks as you scale
The standard for how work gets done leaves with every experienced hire. New people guess, quality slips, and onboarding stretches from weeks into months.
Accountability disappears when it matters
The record of who decided what leaves with the meeting it was decided in. You cannot show your reasoning when clients, regulators, or buyers start asking.
None of this shows up in dashboards. It shows up when things slow down, break, or get risky.
The offer
One fixed price. One outcome. Four weeks.
The Knowledge Sprint captures your most critical knowledge — handovers, processes, decisions — and delivers a working system you own permanently.
Sprint Pilot
€6,500
Fixed price · one department or one key role
- ✓ Knowledge map of the department
- ✓ 2–3 handover interviews, extracted & verified
- ✓ Working system with your first cards
Knowledge Sprint
€14,500
Fixed price · 4 weeks · all your critical knowledge
- ✓ Company-wide knowledge-risk analysis
- ✓ 45+ process, decision & knowledge cards
- ✓ One critical role's handover fully secured
- ✓ Team onboarding & 30-day support
1. Free intro call
20 minutes. No slides, no prep — we listen.
2. Knowledge-risk check
See your 3 biggest knowledge risks and what they cost.
3. The Sprint: 4 weeks
Fixed price, defined outcome. Then you decide on the subscription.
For context: a single unmanaged departure costs a 150-person company more than the entire sprint.
This is not a documentation problem.
Your corporate memory doesn't leave when people do.
How It Works
How it works — from tribal knowledge to operational memory
Capture
Knowledge is captured from real work — meetings, documents, conversations — without anyone having to stop and document.
Build operational memory
Day-to-day work becomes structured corporate memory — process, decision, and knowledge cards. No manual tagging. No maintenance burden.
Execute with clarity
Teams get cited answers instantly — without escalating to leadership or depending on one person who knows.
Turn meetings into corporate memory
Upload a meeting transcript. askSOPia's AI extracts decisions, operational processes, and shared knowledge into structured cards — automatically.
Chat with Citations
Get defensible answers to operational questions — with citations to the exact source.
Readiness Signals
See where your corporate memory is strong, where it's aging, and where execution depends on one person.
Why askSOPia for corporate memory
Not a replacement for your current tools. A corporate memory layer over them.
| Feature | Traditional knowledge bases | Process tools (SOP/workflows) | askSOPia |
|---|---|---|---|
| Operational processes stay current | ✕ | ✓ | ✓ |
| Decision context preserved | ✕ | ✕ | ✓ |
| AI answers with citations | ✕ | ✕ | ✓ |
| Extracts from meetings automatically | ✕ | ✕ | ✓ |
| AI voice interviews for knowledge capture | ✕ | ✕ | ✓ |
| Shows knowledge risk | ✕ | ✕ | ✓ |
Who This Is For
Built for growing companies that feel operationally fragile
You've grown past the stage where things "just work" — and now they break when key people are absent.
You're hiring fast, but onboarding is slow — because critical knowledge lives in people's heads, not in a system.
You're preparing for an acquisition, audit, or leadership transition — and you need operational clarity yesterday.
Not another tool for everyone. A safeguard for leadership.
Risk-free
40% less time re-explaining past decisions within 90 days — or we refund your investment in full.
No questions. No clauses. We only win if you win.
Not a sales call
Find where your organisation is bleeding knowledge.
20 minutes. No preparation needed. You'll leave knowing exactly where your biggest knowledge risks are — and how to fix them.
Limited to 5 assessments per month
- Map of your top 3 knowledge risk areas
- Specific recommendations to fix them
- Cost of inaction