The corporate memory platform for growing companies.

Your corporate memory
lives in people's heads.
That's a scaling risk.

Name: askSOPia
Brand: askSOPia

Preserve leadership intent, reduce dependency on individuals, and keep execution speed as you scale.

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Consultancies · Professional Service Firms · Healthcare · Manufacturing

GDPR Compliant · Azure European Hosted

The Hidden Cost

Every week, your company loses knowledge it can't get back.

It's not dramatic. It's slow, invisible, and compounding.

Decisions get re-debated every quarter

The reasoning behind past decisions is gone. Leadership bandwidth is burned re-litigating settled questions instead of moving the company forward.

One resignation resets progress

When your head of operations leaves, execution speed drops overnight. Their successor inherits the role, not the context, shortcuts, relationships, or escalation paths.

Consistency breaks as you scale

New hires guess how things work. Standards drift. Quality drops before leadership notices. Onboarding stretches from weeks to months.

No audit trail when it matters

You can't prove why a decision was made — or who owned it. That becomes a real problem when clients, regulators, or buyers start asking questions.

None of this shows up in dashboards. It shows up when things slow down, break, or get risky.

This is not a documentation problem.

What you've tried

You built a wiki. Nobody owns it, so it decays. Teams stop trusting it and work around it.

You wrote SOPs. They describe how things worked before the last reorg. New hires follow them and make the wrong calls.

You bought a knowledge tool. It stays empty because it asks busy people to stop working and start documenting.

What actually works

✓

Your organisation stops bleeding context by default. Knowledge is captured automatically from real work — meetings, documents, interviews.

✓

Leadership intent survives turnover and reorgs. Decisions are preserved with the reasoning, trade-offs, and accountability. Defensible when it matters.

✓

Execution stops depending on “the one person who knows.” New hires and successors get cited answers in seconds.

The Building Blocks

Three building blocks. One operational memory.

askSOPia turns day-to-day work into structured corporate memory your teams can rely on.

Process Cards

How execution actually happens

Step-by-step capture of how your organisation moves from decision to execution. So teams execute the same way as you scale.

“Client onboarding: 7 steps from signed contract to kickoff”

In practice: New hire searches “client onboarding” and executes the full process without a single escalation.

Decision Cards

Why leadership decided this

Full-context decisions. Not just what was decided, but why, what trade-offs were made, and what assumptions mattered. So leadership intent survives turnover and audits.

“We chose Vendor A because speed mattered more than cost for Q1 launch”

In practice: Team questions a past vendor choice. They pull up the Decision Card and move on — no re-litigation, no wasted leadership bandwidth.

Knowledge Cards

What only experienced people know

Tribal knowledge made explicit. Key contacts, client preferences, vendor relationships, unwritten rules. So execution doesn't depend on who happens to be in the room that day.

“Key contacts at Client X and how they prefer to communicate”

In practice: Account manager is out sick. The backup checks askSOPia and handles the client call correctly — despite never having spoken to them before.

Your corporate memory doesn't leave when people do.

How It Works

How it works — from tribal knowledge to operational memory

Capture

Knowledge is captured from real work — meetings, documents, conversations — without anyone having to stop and document.

→

Build operational memory

Day-to-day work becomes structured corporate memory — process, decision, and knowledge cards. No manual tagging. No maintenance burden.

→

Execute with clarity

Teams get cited answers instantly — without escalating to leadership or depending on one person who knows.

askSOPia Meeting Extraction Hub — review extracted cards from meetings

Turn meetings into corporate memory

Upload a meeting transcript. askSOPia's AI extracts decisions, operational processes, and shared knowledge into structured cards — automatically.

Chat with Citations

Get defensible answers to operational questions — with citations to the exact source.

Readiness Signals

See where your corporate memory is strong, where it's aging, and where execution depends on one person.

Why askSOPia for corporate memory

Not a replacement for your current tools. A corporate memory layer over them.

Feature	Traditional knowledge bases	Process tools (SOP/workflows)	askSOPia
Operational processes stay current	✕	✓	✓
Decision context preserved	✕	✕	✓
AI answers with citations	✕	✕	✓
Extracts from meetings automatically	✕	✕	✓
AI voice interviews for knowledge capture	✕	✕	✓
Shows knowledge risk	✕	✕	✓

Who This Is For

Built for growing companies that feel operationally fragile

You've grown past the stage where things “just work” — and now they break when key people are absent.

You're hiring fast, but onboarding is slow — because critical knowledge lives in people's heads, not in a system.

You're preparing for an acquisition, audit, or leadership transition — and you need operational clarity yesterday.

Not another tool for everyone. A safeguard for leadership.

Not a sales call

Find where your organisation is bleeding knowledge.

20 minutes. No preparation needed. You'll leave knowing exactly where your biggest knowledge risks are — and how to fix them.

Limited to 5 assessments per month

Map of your top 3 knowledge risk areas
Specific recommendations to fix them
Cost of inaction

Book your assessment

Your corporate memorylives in people's heads.That's a scaling risk.